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Use cases · Any organisation

Your shared mailbox processes itself

Every mail with an attachment ends up in the right place, and the mailbox no longer clogs up.

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The challenge

Hundreds of mails arrive in info@ or invoices@ every day. Someone drags them into folders and forwards them. A mail stays unread, and an invoice that arrives twice is sometimes booked twice.

How it works

  1. DataSnap reads the mailbox in Microsoft 365, on another mail server or on a DataSnap address of your own.
  2. Every attachment gets the right processing. An Office attachment becomes a PDF first.
  3. A duplicate attachment stands out. What DataSnap does not recognise goes to a list for review.
  4. The result is in your systems, and the mail moves to the folder you choose.

What it brings

A worked example with 200 mails a day, 1 minute of sorting per mail and 10 percent of mails that DataSnap does not recognise.

NrPer dayTodayWith DataSnap
1Sorting and forwardingabout 3.3 hoursabout 20 minutes

Who it is for

Any organisation with a shared mailbox for invoices, orders or requests.

The mail channel is an add-on. It is in no edition.

Next step

Ask your partner for a demo. Your partner shows you with a test mailbox how DataSnap sorts a day of mail. If you do not have a partner yet, we will suggest one.

Other use cases

Construction and installationDelivery notes processed on the day they arriveDataSnap reads your delivery notes, checks them against your sites, suppliers and articles, and only shows you the deviations.See the use case Wholesale and manufacturingYour customers' orders in your system, without typingDataSnap reads the purchase orders in your mailbox, checks every line against your article list and sends the order to your ERP after a short review.See the use case Government and careThe day's post digital at the right department, before noonThe mail room scans the letters in one stack, DataSnap recognises the type of letter and sends each letter with a deadline to the right department.See the use case Any officePaper becomes a searchable PDF in the right folderYou scan a stack of paper, DataSnap turns it into searchable PDFs with a clear name and delivers them to a folder, by mail, over SFTP or into the archive.See the use case

Demo

See DataSnap at work on documents from your own sector.

In 30 minutes we scan a stack of samples, such as an application form or a delivery note, and you see how each value is read and checked. You know the price up front.

Book a 30-minute demoSee the prices