Use cases · Construction and installation

Delivery notes processed on the day they arrive

Today's delivery note is in your system today, checked against your sites, suppliers and articles.

The challenge

The note travels in the van and is typed in days later. A note without a site number is left waiting. The invoice arrives before the note is processed.

How it works

You scan the day's notes in one stack, or the site photographs them with a phone.
DataSnap reads the supplier, note number, date, site and lines.
DataSnap checks the note against your sites, suppliers and articles, and spots a note that was already processed.
A colleague only reviews the deviations. Then the note is in your system.

What it brings

A worked example with 400 notes a month, 3 minutes of typing per note and 20 percent of notes with a deviation.

Nr	Per month	Today	With DataSnap
1	Work on the notes	20 hours	about 2.4 hours

Who it is for

Contractors, installers, wholesalers and any company with sites or branches.

Next step

Ask your partner for a demo, or send your partner ten notes from your own sites. If you do not have a partner yet, we will suggest one.

Other use cases

Wholesale and manufacturingYour customers' orders in your system, without typingDataSnap reads the purchase orders in your mailbox, checks every line against your article list and sends the order to your ERP after a short review.See the use case Government and careThe day's post digital at the right department, before noonThe mail room scans the letters in one stack, DataSnap recognises the type of letter and sends each letter with a deadline to the right department.See the use case Any organisationYour shared mailbox processes itselfDataSnap reads your shared mailbox, sends every attachment to the right processing and only shows you what it does not recognise.See the use case Any officePaper becomes a searchable PDF in the right folderYou scan a stack of paper, DataSnap turns it into searchable PDFs with a clear name and delivers them to a folder, by mail, over SFTP or into the archive.See the use case

Demo

See DataSnap at work on documents from your own sector.

In 30 minutes we scan a stack of samples, such as an application form or a delivery note, and you see how each value is read and checked. You know the price up front.

Book a 30-minute demo See the prices