Use cases · Wholesale and manufacturing

Your customers' orders in your system, without typing

Your inside sales team reviews an order instead of typing it in.

The challenge

Customers order by mail, each with their own form. Inside sales types article numbers and quantities into the ERP. A typing error becomes a wrong delivery.

How it works

DataSnap picks up the orders from your shared mailbox.
DataSnap recognises the customer and reads the order lines.
Every article number is looked up in your article list. An unknown number stands out at once.
Inside sales approves next to the original and the order goes to your ERP.

What it brings

A worked example with 60 orders a day, 5 minutes of typing per order and 30 percent of orders that need a correction.

Nr	Per day	Today	With DataSnap
1	Work on the orders	5 hours	about 1 hour

Who it is for

Wholesalers, manufacturers and distributors with an inside sales team that receives orders by mail.

The mail channel is an add-on. It is in no edition.

Next step

Ask your partner for a demo, or send your partner ten purchase orders from different customers. If you do not have a partner yet, we will suggest one.

Other use cases

Construction and installationDelivery notes processed on the day they arriveDataSnap reads your delivery notes, checks them against your sites, suppliers and articles, and only shows you the deviations.See the use case Government and careThe day's post digital at the right department, before noonThe mail room scans the letters in one stack, DataSnap recognises the type of letter and sends each letter with a deadline to the right department.See the use case Any organisationYour shared mailbox processes itselfDataSnap reads your shared mailbox, sends every attachment to the right processing and only shows you what it does not recognise.See the use case Any officePaper becomes a searchable PDF in the right folderYou scan a stack of paper, DataSnap turns it into searchable PDFs with a clear name and delivers them to a folder, by mail, over SFTP or into the archive.See the use case

Demo

See DataSnap at work on documents from your own sector.

In 30 minutes we scan a stack of samples, such as an application form or a delivery note, and you see how each value is read and checked. You know the price up front.

Book a 30-minute demo See the prices