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Use cases · Government and care

The day's post digital at the right department, before noon

Every letter is scanned, recognised and at the right department, and can always be found later.

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The challenge

Every morning the post is opened, copied and handed round. A letter sits on the wrong desk for days. When someone asks about it, nobody knows where the letter is.

How it works

  1. The mail room scans the day's letters in one stack.
  2. DataSnap recognises the type of letter and the sender.
  3. Each letter lands in the queue of the right department, with a deadline.
  4. The department handles the letter in the portal. Then it goes to the archive with the right retention period.

What it brings

A worked example with 150 letters a day and 2 hours of copying and handing round a day.

NrPer dayTodayWith DataSnap
1Copying, handing round, scanning and reviewing2 hoursabout 16 minutes

Who it is for

Municipalities, OCMW and CPAS social welfare centres, hospitals, schools and organisations with a reception desk or mail room.

Next step

Ask your partner for a demo, or give your partner one morning of post without confidential letters. If you do not have a partner yet, we will suggest one.

Other use cases

Construction and installationDelivery notes processed on the day they arriveDataSnap reads your delivery notes, checks them against your sites, suppliers and articles, and only shows you the deviations.See the use case Wholesale and manufacturingYour customers' orders in your system, without typingDataSnap reads the purchase orders in your mailbox, checks every line against your article list and sends the order to your ERP after a short review.See the use case Any organisationYour shared mailbox processes itselfDataSnap reads your shared mailbox, sends every attachment to the right processing and only shows you what it does not recognise.See the use case Any officePaper becomes a searchable PDF in the right folderYou scan a stack of paper, DataSnap turns it into searchable PDFs with a clear name and delivers them to a folder, by mail, over SFTP or into the archive.See the use case

Demo

See DataSnap at work on documents from your own sector.

In 30 minutes we scan a stack of samples, such as an application form or a delivery note, and you see how each value is read and checked. You know the price up front.

Book a 30-minute demoSee the prices